Booked by the office, ridden by the traveler
Corporate Transportation: Executive Cars, Airport Transfers, Shuttles and Coaches for Business
Send the schedule once. Everything after it comes back to you in writing.
Six pages sit under this one and they are written for the same person: whoever arranges travel that somebody else takes. What that person needs is short. One written figure per trip, a confirmation the traveler can read without being told anything twice, a number that answers when a meeting overruns, and a receipt afterwards an expense line will accept. Pick the card that matches the trip and the page behind it sets out what a reservation coordinator will ask for.
- 6Corporate services with a page
- 2004Chauffeuring business travel since
- 24/7A person answers dispatch
- In writingA quote before, a receipt after
Chauffeuring business travel since 2004
One written quote per trip
A receipt after every trip
Dispatch answers around the clock
The corporate roster
Six ways a company books ground travel
The difference between these pages is not the vehicle. A sedan, a Sprinter or a coach can turn up for any of them. What changes is who holds the schedule, how the work is quoted, and what the office has in writing before the date. Open the one that matches and it says what is included, how the figure is built, and the questions a coordinator asks before quoting it.
If a trip straddles two of them, book it as one job and say so on the call. A conference that starts with airport runs and ends with a coach is a single schedule held by a single dispatcher, not three reservations that have to be kept in step by hand.
For the person who books
What comes back to the desk that arranged it
Arranging a trip somebody else takes is mostly an information problem. These three are what this company can put in writing, and the list stops where the verified facts do.
One written quote per trip
A figure covers the whole vehicle and is agreed before anything moves, and a receipt follows the trip. Two riders or thirty, it is the same one number, so a group divides it instead of filing a claim apiece.
The traveler gets a confirmation of their own
Whoever is riding is sent the vehicle, the chauffeur’s name and the door to walk out to. The office never has to relay any of it, and nobody calls the desk from baggage claim asking what the car looks like.
Paperwork, with nothing invented around it
Ask a reservation coordinator about invoicing and receipts for your company. This site sets up no account and states no payment term, because none has been agreed with the office reading it.
Repeating work is set up once with a reservation coordinator and then runs to the same instructions, so the same trip is not rebuilt from scratch every week.
Where it goes, and in what
The airports, the cities, the runs, the vehicles
A corporate page says how the booking is made. These five say where it is going, what it arrives in, and how the same service reads to the traveler rather than to the office.
Book corporate transportation
Give a coordinator the week, not just the trip.
Dates, headcounts, and where each day starts and finishes. A reservation coordinator names the vehicle for each one and sends a written figure back, with the traveler copied on the details that concern them.
(217) 523-5466We prefer 72 hours’ notice, but call anytime. Short-notice trips depend on availability.
Questions
What a travel office asks first
Can I book a car for someone else?
Yes, and most bookings here are made by somebody who is not riding. Give a reservation coordinator the traveler’s name, the schedule and a mobile number. The written quote goes to the desk that has to approve it, and the vehicle, the chauffeur and the pickup point go to the person walking outside. Send the itinerary on (217) 523-5466 or book online.
How is corporate transportation priced?
Executive Transportation quotes every trip by the hour rather than posting a rate card: an hourly rate for the vehicle and chauffeur, with the minimum number of hours stated up front. An airport transfer is quoted for the hours it takes door to door, a day the traveler directs for the block of hours it runs, and the figure moves with the class of vehicle, the pickup hour and any stop added late. A coordinator quotes yours on (217) 523-5466.
How much notice does a corporate booking need?
We prefer 72 hours’ notice, but call anytime. Short-notice trips depend on availability. About a week suits several vehicles on one date, a conference block or a coach, because those dates fill first and a region holds a finite number of coaches. Dispatch is staffed around the clock, so a change made the night before reaches a person rather than a form. Send the dates and we will say what is free.
Do you provide receipts and invoicing for a company?
Every trip is quoted in writing before it runs and receipted afterwards, which is what an expense line needs. Ask a reservation coordinator about invoicing and receipts for your company. Nothing here is set up as a standing term, because no arrangement of that kind has been agreed with the office reading this page. Tell a coordinator what your finance office needs to see.
Book the ride
Request a quote for any of the six
Three things travel offices say made the difference, whichever of the six they ended up booking.
One call covers every size of job
The same reservation coordinator books a sedan for one traveler and a coach for forty, so a whole week of travel is arranged in one conversation instead of three.
You are quoted, not the traveler
The figure goes to the desk that has to approve it. The person riding is sent the vehicle, the chauffeur and the pickup point, and never has a price to settle in the car.
Send the week and the shape may change
Four separate runs are often better booked as one continuous block with the vehicle held between them, and a coordinator will say so before quoting the four.