Chauffeured weddings · The couple, the wedding party and the guest shuttle
Wedding Transportation & Wedding Car Service
Photographs at five and dinner at seven only work if the cars run to the same clock.
Wedding transportation is a set of chauffeured vehicles booked against one written schedule: a car for the couple, a larger vehicle for the wedding party, and a coach looping guests between the hotel, the ceremony and the reception. Couples, parents and planners all book it.
- 2004Chauffeuring since
- 24/7Dispatch answers
- One quoteFor each whole vehicle
- Sedan to coachTwo riders or thirty-five
Why riders book Executive Transportation
Chauffeured since 2004Your timings in writingUniformed chauffeursOne quote for the whole vehicle
What is included
What wedding transportation with Executive Transportation covers
Three vehicles answer almost every wedding: something quiet for the couple, something with leather seating for eight to ten in formal clothes, and something that moves the guest list in one trip.
The couple’s car
A sedan or an SUV, held for the two of you from the address you name to the ceremony, on to the photographs and into the reception. The chauffeur stays with the vehicle, so a bag, a pair of shoes and the marriage license stay where you left them.
The wedding party in one vehicle
Eight to ten attendants ride the stretch limousine, a classic stretched sedan with leather seating; fourteen ride a Sprinter van with forward facing seats. One vehicle means one call sheet for your photographer instead of four cars arriving five minutes apart.
The guest shuttle, on a timed loop
A shuttle coach collects guests at the hotel, sets them down at the ceremony door, and runs the same loop in reverse when the night ends. The times are agreed before the day and written into the reservation, so the venue and the chauffeur work from one schedule.
Capacities on this page are the ones printed on the fleet pages, and the pickup points in each city are listed on that city’s own page. Ask a coordinator to confirm the vehicle on your date before you print an itinerary card.
How the day goes
From the ceremony run to the last shuttle of the night
A wedding is one schedule driven by several vehicles. Half of it happens before the vows and half of it after, and the second half is the part people forget to book.
Before the vows
Getting everyone to the ceremony
- The schedule is agreed firstHair and makeup finish, photographs start, the ceremony begins. The pickup hours are worked back from those three and fixed on the reservation.
- The wedding party leaves togetherOne vehicle at one address beats four cars and a group text. Dresses and suits travel flat, and nobody drives in heels.
- Guests leave the hotel on the hour you setThe coach runs at an announced time, then returns for the guests who were still in the lobby. Both runs are on the booking.
- Set down at the ceremony doorNot the overflow lot across the road. The chauffeur waits where the venue allows a vehicle to stand while the last guest walks in.
After the vows
Reception, photographs and the end of the night
- The couple moves on their own clockPhotographs between the two addresses take as long as they take, which is why the car is held for the block rather than for a single trip.
- Guests cross town while dinner is laidA second run between the ceremony and the reception keeps a hundred people out of a parking lot and off a country road at dusk.
- The send-off is a booking, not a hopeThe last vehicle of the night is held for it. Tell a coordinator whether you want the car waiting at the door or coming back for it.
- Everyone gets back to the hotelThe loop runs in reverse until the guest list is home. Add a later final run if the venue lets the night go long.
Who books this
Who books wedding transportation
Three people usually make the call, and they each want a different thing from the same day: the couple wants the hour back, the family wants the guests moved, the planner wants it in writing.
The couple
Couples booking their own day
Two riders and a quiet hourA sedan between the ceremony and the reception is the only part of the day nobody else is in.See the pageA wedding party of eight to tenA classic stretched limousine with leather seating and one chauffeur, so the group arrives together.See the pageFamily
Parents and out of town guests
A guest list in one hotel blockGuests who flew in should not be hunting a country road for a gravel lot after dark.See the pageRelatives who should not be driving lateGrandparents get the door, not the walk, and go home when they are ready rather than at the end.See the pagePlanners
Planners, venues and event coordinators
Several vehicles on one scheduleA planner running a weekend gets one reservation, one quote per vehicle and one phone number.See the pageThe rest of the wedding weekendRehearsal dinner, airport runs for the family, brunch the next morning, all point to point.See the pageBooking for somebody else? The quote is built from the hours and the vehicles, not from who signs for it.
Request a QuoteSee the fleet
Why be driven
How a wedding quote is built
There is no published rate on this site, because two weddings on the same Saturday can need opposite things. Each vehicle is quoted by the hour, with the minimum stated up front, from the hours you actually hold it.
By the hour, per vehicle
Each vehicle is quoted for the hours you hold it, with the minimum in the written quote, so a coach that idles through dinner costs the same as one that does not.
One quote covers each vehicle
Thirty guests on a shuttle share one cost. Nobody buys a seat, which is why a loop beats thirty separate drives.
A minimum applies on a wedding date
A vehicle held for a ceremony is out of service that evening, so the date carries a minimum. It is quoted up front, in writing, before you commit.
How to book the date
Call dispatch or send the form with the date, the venue and a headcount. Dates book far ahead and short notice depends on what is still uncommitted.
We prefer 72 hours’ notice, but call anytime. Short-notice trips depend on availability.
The fleet
Which vehicle for which part of the day
Dresses, suits and a hundred guests all want different doors, so most weddings book two vehicles and a few book four.
Executive Sedan
The couple, and whoever is carrying the rings. Leather, quiet, and a chauffeur who stays with it.
View vehicle
Luxury SUV
Five or six, a dress bag and a photographer. The step is higher, which formal clothes prefer.
View vehicle
Shuttle Coach
The guest loop. Forward facing seats with a center aisle and a separate luggage bay underneath.
View vehicle
Wedding parties of 8 to 30
A stretch limousine seats 8 to 10 with leather seating. Limousine coaches carry 25 to 30.
Stretch LimousineLimousine CoachA uniformed chauffeur comes with each of them, and one booking can hold more than one vehicle.
See the full fleetRequest a QuoteWhere we serve it
Cities where we drive weddings
Eight cities carry most of the wedding work, and each card opens that city’s own page, where the pickup points and the airports behind them are written out. A venue an hour past the last card is still an ordinary booking.
Every city with a page of its own is on the service area hub, including the river towns and the county seats between these eight.
Springfield weddings are booked the same way and quoted the same way; the limo service page is the one that answers the Springfield search.
If your venue is not near one of these, it is still an ordinary booking.
Hold the date
Book your wedding transportation.
Send the date, the two addresses and a rough headcount. The reply names the vehicles, the hours and the chauffeurs.
(217) 523-5466We prefer 72 hours’ notice, but call anytime. Short-notice trips depend on availability.
What riders say
Riders on a booking that had to work
Executive Transportation was incredibly responsive and was able to secure us a bus quickly. Our driver Andrew arrived on time and got us safely to and from our event.
Our group of 7 needed a ride from Chicago O’Hare to Springfield. The vehicle was clean and comfortable.
The scheduling process was seamless, and the timely pickup from Bloomington airport made my journey stress-free.
A wedding weekend and a conference want the same thing from a transport company, which is why the planners who book one often book the other: that is event transportation.
Family flying in for the weekend ride the same vehicles through airport transportation.
Wedding questions
What couples and planners ask before booking
The answers below hold for any venue we drive to. Anything specific to your hall or church is a question for a coordinator.
How far in advance should I book wedding transportation?
Executive Transportation takes a wedding date as soon as the venue is settled, because Saturdays in spring and autumn are the busiest dates of the year and one coach cannot be in two places at once. Book the date first and refine the timings later. Short notice depends on what is still uncommitted that weekend.
Call (217) 523-5466 with the date, or send it through the form.
Can wedding guests be shuttled between the hotel and the venue?
Yes, and it is the most common reason a wedding calls. A shuttle coach or Sprinter van runs a loop on times you set: guests leave the hotel together, the vehicle returns for the ones still in the lobby, and the same loop runs in reverse at the end of the night.
See the shuttle coach for seating.
Is there a minimum for a wedding booking?
Yes. A wedding date carries a minimum, because a vehicle held for a ceremony is out of service for the rest of that evening whether it drives for two hours or six. The minimum is quoted up front with everything else, so you see it before you commit and nothing appears afterwards.
Request the quote and read it before you decide.
Do you drive rehearsal dinners and the morning after?
Yes. A rehearsal dinner run, airport transfers for the family flying in and a brunch shuttle the next morning are ordinary point to point bookings. Plan them with the wedding day and they sit on one reservation, which is cheaper to coordinate and easier to change.
Which vehicle carries 40 wedding guests?
Forty guests move in one shuttle coach across two runs, or in a shuttle coach and a Sprinter van together in a single run. Shuttle coaches seat 22 to 35, limousine coaches 25 to 30 and Sprinter vans 14, so the answer turns on whether your schedule has room for a second trip.
Compare capacities across the full fleet.
How is wedding transportation quoted?
Each vehicle is quoted by the hour for the hours it is held, with the minimum stated up front, rather than per guest. The size of the vehicle, the hours, the date and the number of addresses set the figure, and one quote covers the whole vehicle, so thirty guests on a coach share one cost instead of buying thirty seats.
Send your timings through the form or call (217) 523-5466.
What happens if the weather turns on the day?
The chauffeur works to the itinerary on the reservation and stays with the vehicle, so guests are collected at a door rather than walking a field in the rain. If the ceremony, the photographs or the send-off move, call dispatch and every vehicle on the booking is told.
Dispatch answers at (217) 523-5466 at any hour.
Keep reading
More on planning the vehicles
What things cost, the services on either side of the wedding day, and where the fleet is written out.
From the blog
Worked examples with real figures.
Services either side
The rest of the weekend.
Book the ride
Request your wedding vehicles
Three things couples tell us were worth the line in the budget.
The timings are written down
Hair, photographs, ceremony and dinner all pull at the same hour. The reservation settles which one wins.
Guests stop driving themselves
One coach removes forty cars from a country road, and nobody has to nominate a driver for the night.
Somebody answers when it slips
Weddings run late. Dispatch is staffed around the clock, so a change reaches every chauffeur at once.